Introduction into Microsoft Publisher

Microsoft Publisher 2000 helps you easily create, customize, and publish materials such as newsletters, brochures, flyers, catalogs, and Web sites. Publish easily on your desktop printer

This tutorial will help you get started with Microsoft Publisher and may solve some of your problems, but it is a very good idea to use the Help Files that come with Microsoft Publisher, or go to Microsoft's web site located at http://microsoft.com/office/publisher/default.htm for further assistance.

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Starting Microsoft Publisher

• Two Ways


1. Double click on the Microsoft Publisher icon on the desktop.


2. Click on Start --> Programs --> Microsoft Publisher

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Creating a publication using a wizard

1. On the File menu, click New
2. Click the Publications by Wizard tab
   
3. In the Wizards pane, click the type of publication you want
4. In the right pane, click the design you want
5. Click Start Wizard
6. To make changes to the publication's color scheme, layout, or personal information now, click Next and step through the wizard's questions to make the desired changes.
7. When you finish making changes, click Finish
8. In you publication replace the placeholder text and pictures with your own or with other objects.
9. On the File menu, click Save
10. In the Save In box, select the folder where you want to save the new publication
11. In the File name box, type a name for your publication
12. Click Save

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Using the Quick Publication Wizard with a blank publication

1. On the File menu, click New
2. In the Catalog, click Blank Publications
3. Click the publication type you want and then click Create
4. In the Quick Publication Wizard pane, click the option you want
5. In the bottom pane, follow the instructions provided
6. Repeat steps 4 and 5 for each option
7. On the File menu, click Save
8. In the Save In box, select the folder where you want to save the new publication
9. In the File name box, type a name for your publication
10. Click Save

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Create a new publication based on a template

1. On the File menu, click New
2. Click Templates
3. Double-click the template you want to use for your publication. (Publisher opens a copy of the template)
4. Make the changes you want to create a new publication
5. On the File menu, click Save
6. In the Save In box, select the folder where you want to save the new publication
7. In the File name box, type a name for your publication
8. Click Save

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Start a publication from scratch

1. On the File menu, click New
2. Click the Blank Publications tab
3. Click the publication type you want and then click Create OR If you do not see the type of publication you want, click Custom Page at the bottom of the Catalog, and then choose the options you want
4. On the File menu, click Save
5. In the Save In box, select the folder where you want to save the new publication
6. In the File name box, type a name for your publication
7. Click Save

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Open an existing publication

1. On the File menu, click Open
2. Click the publications you want to open, and then click Open. If you do not see the file you want, switch to the drive or folder you previously saved it in.

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Create a table and type text into it

1. On the Objects toolbar, click the Table Frame Tool
   
2. Position the pointer where you want a corner of the table to appear, and then drag the mouse diagonally
3. In the Create Table dialog box, choose the options you want. As you click different table formats, the Sample box displays them
4. Click OK
5. In the table, click where you want to add text, and then start typing. (The table automatically expands when your text fills the cell, unless you lock the table)
6. Move to the next cell you want to type in

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Pack your publication to take to another computer

1. On the File menu, point to Pack and Go, and then click Take to Another Computer. The Pack and Go Wizard takes you through each step of the packing process. Click Next to move to the next step.
   If you haven't saved your publication already, the wizard will ask you to save it
2. If you're taking your publication on disk to another computer, when the wizard asks you to choose a location for saving your file, click A: OR If you're putting your files on an external drive, on a network, or on your computer's hard disk, click Browse, choose the drive and folder you want, and then click OK
3. Click Next
4. To embed TrueType fonts and to create links for embedded graphics, click the options you want and add a check mark. OR To not include linked graphics, click to remove the check mark.
5. Click Next
6. Click Finish
7. In Publisher cannot find a linked graphic while packing your publication do one of the following:
   • Click Retry after you insert the disk or CD-ROM containing the original graphic into the appropriate drive.
   • Click Skip to leave the current link and replace the graphic later
   • Click Browse to locate a graphic that has been moved or to select another graphic and link it.
8. Insert another disk if Publisher prompts you, and click OK. Remember the ordering of your disks for when you unpack them
9. Click OK
10. Unpack.exe is the program you use to unpack your files, which will be on the first disk.

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Set up a publication for black and white commercial printing

1. On the Tools menu, point to Commercial Printing Tools, and then click Color Printing.
   • Black and White Printing
     1. In the Print all colors as box, click Spot color(s), and then click Change Spot Color.
     2. In the Choose Spot Color dialog box, click Black and white only.
     3. Click OK twice
   • Process-color printing
     1. In the Print all colors as box, click Process colors (CMYK).
     2. Click OK
   • Spot-color printing
     1. In the Print all colors as box, click Spot color(s), and then click Change Spot Color.
     2. In the Choose Spot Color dialog box, click the arrow next to Spot color 1, and then choose the color you want.
     3. To choose a color that is not currently used in the publication, click More Colors, choose the color you want, and then click OK
     4. To choose a second spot color, click the check box to the left of Spot color 2, and then click the arrow to the right and click the second spot color
     5. Click OK twice